what are the semap indicators

985.3(a) Selection from the Waiting List Quality Control Sample 1: Number of new admissions Quality Control Sample 2: Submission of deconcentration data for this indicator is optional for all other PHAs. Corrective action plan means a HUD-required written plan that addresses PHA program management deficiencies or findings identified by HUD through remote monitoring or on-site review, and that will bring the PHA to an acceptable level of performance. (ii) The PHA's SEMAP certification does not support the statement in paragraph (f)(3)(i) of this section. (d) Modified rating on an indicator. H\n@b"2xKDb=PK;'J"%0s]N6OMtxl]kOZY9^y?N1Mm~. endstream endobj 375 0 obj <>stream 985.104 PHA right of appeal of overall rating. 10 points. There are 14 different categories, or indicators, examined in the SEMAP process.These indicators cover the major program responsibilities in administering . 0 points. PHAs with a FYE of 3/31/22, 6/30/22 or 9/30/22 may request to waive the application of SEMAP in its entirety, but only if the PHA has SEMAP indicators that were-directly or indirectly-affected because of a disruption to PHA operations caused by the PHA's adoption of CARES Act waivers. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. The following is a list of regulatory waivers eligible for expedited review: (ii) The PHA's SEMAP certification includes the statements in paragraph (b)(3)(i) of this section, except that the PHA documents its determination of reasonable rent for only 80 to 97 percent of units sampled at initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. PHAs can use the SEMAP performance analysis to assess and improve their own program operations. (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. (a) When the PHA receives the HUD notification of its SEMAP rating, an PHA must correct any SEMAP deficiency (indicator rating of zero) within 45 calendar days from date of HUD notice. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual reexamination on Form HUD-50058 and to allow the processing of the data into MTCS. 0 points. Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. (2) HUD verification method: MTCS report - Shows percent of reexaminations that are more than 2 months overdue. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. This document is available in the following developer friendly formats: Information and documentation can be found in our (1) This indicator shows whether an PHA supervisor or other qualified person reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements specified at 985.2 under PHA's quality control sample, for quality control of HQS inspections. (b) The PHA must send a written report to HUD describing its correction of any identified SEMAP deficiency. 42 U.S.C. Litigation units and funding will be excluded from this indicator, and new increments will be excluded for 12 months from the effective date of the increment on the Consolidated ACC. (i) The PHA's SEMAP certification states that the PHA reviewed utility rate data within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10 percent or more in a utility rate since the last time the utility allowance schedule was revised. (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. This content is from the eCFR and may include recent changes applied to the CFR. Similar to current SEMAP indicator 10 points - fewer than 5% more than 2 months overdue; 5 points - 5-10% more than 2 months overdue; 0 points - more than 10% more than 2 months overdue; Possible incentives The maximum number of incentive points awarded to a PHA is 10, although the PHA may not be eligible to earn all incentive points. Except as provided in paragraph (a)(2) of this section, HUD shall assess each PHA's performance under SEMAP annually and shall assign each PHA a SEMAP score and overall performance rating. No later than 120 calendar days after the PHA's fiscal year end, HUD shall notify each PHA in writing of its rating on each SEMAP indicator, of its overall SEMAP score and of its overall performance rating (high performer, standard, troubled). 8 points. SEMPA is working on setting dates for a future course. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (c)(3)(i) or (c)(3)(ii) of this section. (1) This indicator shows whether the PHA inspects each unit under contract at least annually. View all text of Subpart A [ 985.1 - 985.3] 985.3 - Indicators, HUD verification methods and ratings. 5 points. This program is designed for all employees in the Section 8/Housing Choice Voucher program. The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. 369 0 obj <> endobj An PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor (IA), will not be rated under the SEMAP indicators in paragraphs (a) through (g) of this section for which the annual IA audit report is a HUD verification method. Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. 63 FR 48555, Sept. 10, 1998, unless otherwise noted. (2) HUD verification method: MTCS report - Shows percent of tenant rent and family's share of the rent to owner calculations that are incorrect based on data sent to HUD by the PHA on Forms HUD-50058. HUD will then prepare a SEMAP profile for each PHA which shows the rating for each indicator, sums the indicator ratings, and divides by the total possible points to arrive at an PHA's overall SEMAP score. for improving failing SEMAP indicators, and will assist in preparing a Corrective Action Plan (CAP). (2) On-site reviews for small PHAs. Elderly : Semap . 390 0 obj <>/Filter/FlateDecode/ID[<2A9FD0E8D0CCF94D913A018D1D9B42D1><2DA4BE3870024044BF697C7FE83A0243>]/Index[369 36]/Info 368 0 R/Length 104/Prev 175496/Root 370 0 R/Size 405/Type/XRef/W[1 3 1]>>stream (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. In addition, regulations at 24 CFR 985.103(E)(2) provided that if an independent auditor was unable to determine whether an (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. (20 points. 5 points. (l) Pre-contract housing quality standards (HQS) inspections. If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. What regulations cover this program? What is the Section eight management assessment program? (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. Indicator # 1 measures if housing authorities are administering Waiting Lists correctly and pulling off applicants from the Waiting Lists in the correct order. (ii) The data submitted by the PHA for the deconcentration bonus does not show that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. 63 FR 48555, Sept. 10, 1998, unless otherwise noted. 5 points. (1) This indicator applies only to PHAs with jurisdiction in metropolitan FMR areas. - Regulations Relating to Housing and Urban Development, - Office of Assistant Secretary for Public and Indian Housing, Department of Housing and Urban Development, - Section 8 Management Assessment Program (SEMAP), https://www.ecfr.gov/current/title-24/subtitle-B/chapter-IX/part-985/subpart-A/section-985.3. hb```\@( \tGa`U.[7x)"8 rGFG0f,h @ZE"w2)131`:p:]/L51d~_@,Bp00fU=/``Z@ M= The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. Please do not provide confidential Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal . switch to drafting.ecfr.gov. 0 points. If the PHA is a unit of local government or a state, the corrective action plan must be signed by the Section 8 program director and by the chief executive officer of the unit of government or his or her designee. What happens if a PHA does not perform adequately on any of the 14 indicators or is assigned an overall performance rating of troubled? (o) Family self-sufficiency (FSS) enrollment and escrow accounts. (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. 10 points. is available with paragraph structure matching the official CFR PHAs are assessed against these standards to show whether the PHA ad-ministers the program properly and effectively. Deconcentration bonus. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. (ii) The PHA's SEMAP certification does not support the statement in paragraph (a)(3)(i) of this section. This final rule amends HUD's regulations for the Section 8 Management Assessment program (SEMAP), by revising the process by which HUD measures and verifies performance under the SEMAP lease-up indicator. (i) The PHA's SEMAP certification states that the PHA's quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies were corrected within 24 hours from the inspection and, for at least 98 percent of cases sampled, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA-approved extension, or, if any life-threatening HQS deficiencies were not corrected within 24 hours and all other HQS deficiencies were not corrected within 30 calendar days or any PHA-approved extension, the PHA stopped (abated) housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce family obligations. hbbd```b`` W>dL`h.XDI#0 &yzHO r Qb BL@W Ej@g``  O Upon receipt of the certification, HUD rates the PHA's performance under each SEMAP indicator in accordance with 24 CFR 985.3. If you have questions for the Agency that issued the current document please contact the agency directly. 5 points. (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. HUD shall change an PHA's overall performance rating from troubled to standard or high performer if HUD determines that a change in the rating is warranted because of improved PHA performance and an improved SEMAP score. 0 points. HUD . SEMAP indicator information and the second a historical snapshot of the SEMAP information used for the most recent scored SEMAP. supports the occupancy sub-indicator of MASS and keeps PHAs from having to absorb costs related to terminating a household's tenancy and refilling the unit. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. contact the publishing agency. Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. 20 points. (iii) The PHA has filled 80 percent or more of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. HUD also uses information reported on the SEMAP certification by initial PHAs concerning FSS families enrolled in their FSS programs but who have moved under portability to the jurisdiction of another PHA. The eCFR is displayed with paragraphs split and indented to follow (c) On-site confirmatory review. (b) The definitions in 24 CFR 982.4 apply to this part. PowerPoint Templates. ), (ii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 95 to 97 percent. Inspect and rate bathrooms, building exterior, water and cooling system, and plumbing Identify and appropriately address lead-based paint hazards and indoor air quality hazards Recognize and apply the Section Eight Management Assessment Program (SEMAP) indicators that apply to the HQS function Day Three Conduct an on-site inspection This content is from the eCFR and is authoritative but unofficial. 404 0 obj <>stream Most PHAs are scored under SEMAP every year (small, non-troubled agencies are scored every two years). user convenience only and is not intended to alter agency intent For example, a report generated on February 15, 2015 For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. [63 FR 48555, Sept. 10, 1998, as amended at 68 FR 37671, June 24, 2003]. information or personal data. Keep to these simple steps to get SEMAP Self-Assessment Data Gathering Process/Forms For . (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. (i) The PHA's SEMAP certification states that the PHA reviewed utility rate data within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10 percent or more in a utility rate since the last time the utility allowance schedule was revised. Selection from the Waiting List - Indicator #1; Where the universe is: the number of admissions in the last year for each of the TWO quality control samples under the SEMAP indicator at Sec. (c) On-site confirmatory review. (7) Provide for regular evaluation of progress toward improvement. (ii) More than 2 percent of PHA tenant rent and family's share of the rent to owner calculations are incorrect. As discussed above, there is a possibility that . learn more about the process here. Additional SEMAP points are available to PHAs that have jurisdiction in metropolitan FMR areas and that choose to submit with their SEMAP certifications certain data, in a HUD-prescribed format, on the percent of their tenant-based Section 8 families with children who live in, and who have moved during the PHA fiscal year to, low poverty census tracts in the PHA's principal operating area. In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with 888.113(c) of this title, starting with the second full PHA fiscal year following initial use of payment standard amounts based on the FMR set at the 50th percentile rent. Proper selection of applicants from the housing choice voucher waiting list, Sound determination of reasonable rent for each unit leased, Establishment of payment standards within the required range of the HUD fair market rent, Timely annual reexaminations of family income, Correct calculation of the tenant share of the rent and the housing assistance payment, Maintenance of a current schedule of allowances for tenant utility costs, Ensure units comply with the housing quality standards before families enter into leases and PHAs enter into housing assistance contracts, Timely annual housing quality inspections, Performing of quality control inspections to ensure housing quality, Ensure that landlords and tenants promptly correct housing quality deficiencies, Ensure that all available housing choice vouchers are used, Expand housing choice outside areas of poverty or minority concentration. Indicator 1 -Selection from Wait List The Section 8 Management Assessment Program (SEMAP) measures the performance of PHAs administering the housing choice voucher program. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. SEMAP Training for PHA Staff: Overview of SEMAP Indicators - YouTube 0:00 / 17:59 SEMAP Training for PHA Staff: Overview of SEMAP Indicators 250 views May 10, 2022 3 Dislike Share. Ability to negotiate and mediate issues while utilizing stellar customer service skills. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. Semap is used for the treatment of acute and chronic schizophrenic disorders, in which positive symptoms (such as delusions, hallucinations, thought disorders) and/or negative symptoms (such as blunted affect, emotional and social withdrawal) are prominent, including patients characterized by predominant negative symptoms. This section states the performance indicators that are used to assess PHA Section 8 management. 0 points. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with . If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. Browse . (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. Strong judgment, reasoning, time management, and organizational skills. SEMAP Ratings - United States Department of Housing and Urban Development (2) HUD verification method: MTCS report - Shows percent of newly leased units where the beginning date of the assistance contract is before the date the unit passed HQS inspection. (24 CFR 982.517). HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. The purpose of this training is to provide an overview of SEMAP and key information to help PHAs effectively manage their Housing Choice Voucher program for SEMAP success. An appeal made to a HUD hub or program center or to the HUD Troubled Agency Recovery Center and denied may be further appealed to the Assistant Secretary. 1437a, 1437c, 1437f, and 3535(d). (2) HUD verification method: MTCS report - Shows percent of newly leased units where the beginning date of the assistance contract is before the date the unit passed HQS inspection. (ii) 5 to 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. Either of these cases requires corrective action. (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. 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